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Weyerhaeuser Administrative Assistant in Olympia, Washington

Weyerhaeuser’s Olympia Export Yard has an opening for an Administrative Assistant. This is a full time, non-exempt position, with salary level dependent on skills and experience.

This position is responsible for administrative support for the Olympia Export Yard and sales/marketing functions. The role includes accounts receivable and payable work, inventory, contract generation and management, special project work and general office duties. In addition, it requires consistent, professional interaction with customers, outside agencies, contractors, the general public and the ability/willingness to occasionally travel. This role reports to the Olympia Export Yard Manager.

Key Functions:

  • Manage accounts receivable accounts – produce statements, process payments, credits and refunds.
  • Assist finance and planning team with investigations of variances/issues and serving as liaison between the business and corporate accounting teams.
  • Maintain the customer database – contract mail/email dates and payments.
  • Maintain files of original documents, including overseeing the record retention process.
  • Field phone calls for the managers and assist with responding to customer requests.
  • Business systems support for programs. (Programs used: LIMS/CAPS, Abecas, PeopleSoft, SAP, Loaderwiz, WorkCycle, DocuSign, FPARS)
  • Assist with hourly payroll entry as needed.
  • Assist with yard inventory as needed.
  • Process I-9 verification for new employees.
  • Verify load tickets for log deliveries daily.
  • Help drive and support the yard safety program - ordering supplies, managing various components of the site safety plan, track employee safety training and monthly meetings
  • Coordinate site ergonomic, health and wellness and hazardous materials programs.
  • Manage the safety program documentation through the Seeds tracking system.
  • Site coordinator for Universal Audit.
  • Process shipping invoices with cost center accuracy.
  • Provide support and troubleshooting for the e-ticketing process for log deliveries.
  • Support log buyer with the OSP program.
  • Manage and administer OSP contracts.

  • Minimum of three years administrative experience or related field.

  • Demonstrated commitment to safety and safe work practices.
  • Ability to interact with all levels of the business.
  • Skill in developing interpersonal relationships, professional communication skills (verbal and written) and organization.
  • Experience with handling confidential and proprietary materials with discretion.
  • Proficient in Microsoft Word, Excel, PowerPoint, Outlook, Power BI and SharePoint.
  • Proven ability to prioritize and accomplish multiple unrelated tasks simultaneously with minimum supervision.
  • Willingness and means to work in a team environment.
  • Demonstrate a high degree of initiative and commitment to "flow to work” as peaks in cyclical tasks and business priorities necessitate.


  • AA Degree in business or related field.
  • Relevant experience in accounts receivable experience.
  • Experience working in a sales/marketing organization.

About Weyerhaeuser

We sustainably manage forests and manufacture products that make the world a better place. We’re serious about safety, driven to achieve excellence, and proud of what we do. With multiple business lines in locations across North America, we offer a range of exciting career opportunities for smart, talented people who are passionate about making a difference.

We know you have a choice in your career. We want you to choose us.

/Weyerhaeuser is an equal opportunity employer. Inclusion is one of our five core values and we strive to maintain a culture where all our people feel a sense of belonging, opportunity and shared purpose. We are committed to recruiting a diverse workforce and supporting an equitable and inclusive environment that inspires people of all backgrounds to join, stay and thrive with our team./

Job: *Administrative, General Management, Legal, Real Estate, & Miscellaneous

Title: Administrative Assistant

Location: WA-Olympia

Requisition ID: 01018317